Cancellation terms

Cancellations must be submitted in writing to registration@ewma.org.

Refund of registration fees will be granted as follows:

• Received on or before 27 February 2026: A processing fee of 50 € per cancellation will apply.
• After 27 February 2026: No refund will be available.
• Refunds by bank transfer or credit card will be processed after the conference. No refunds will be granted in case of a no-show.

If the conference is canceled for reasons beyond the control of the organizer, the registration fee will be refunded after deduction of any expenses already incurred by the conference.

Masterclass registrations

We reserve the right to cancel the masterclass if the minimum number of participants is not met. In the event of cancellation, the masterclass registration fee will be refunded in full.

Name change
A name change is possible until 27 March 2026. A fee of 20 EUR will be charged per name change. After this date, no further change requests must be submitted in writing to registration@ewma.org.

Payment & VAT Terms

Payment can be made by invoice (bank transfer) or credit card.

Upon completion of the registration, an automated email confirmation will be sent. Depending on the method of payment, the invoice or credit card receipt will be attached. The attached PDF is the original and will be the only copy you will receive.
It is your responsibility to forward the invoice to the appropriate department for immediate payment, and you must ensure that the correct VAT number and invoice address are entered during the registration process.

Registration fees will be charged in EUR including VAT (VAT 19%). EWMA 2026 is registered for VAT in Germany: DE301229668. We are required to charge local VAT. Invoices cannot be issued without VAT. The reverse charge mechanism does not apply.

Sharing of contact details
The EWMA Secretariat will collect and store all personal data through the online registration system. Data will be processed by EWMA solely for organizational purposes, particularly in relation to the registration, monitoring of credits for CME (Continued Medical Education), as well as information about EWMA.

Each participant will receive a name badge onsite displaying the family name, the first name and a QR code. By allowing the badge to be scanned at the conference, participants authorize EWMA to transfer their data (postal address and email) to the holder of the stand, including authorization to use this data for marketing purposes.

By registering for EWMA 2026, you consent to receiving information on EWMA activities and conferences for yourself or the participants you register. Participants can opt out of receiving further information at any time.

Disclaimer

In case of reasons beyond the control of the conference organizers, EWMA reserves the right to alter or cancel the conference or any related arrangements, timetables, or plans at short notice. Participants are not entitled to compensation for damages resulting from such alterations or cancellations.

Furthermore, participants acknowledge that EWMA shall not be liable for any direct or indirect damages, including consequential or immaterial damage, caused by participants’ failure to comply with these terms.

The information you provide to EWMA will be used to ensure that we can offer you products and services tailored to your needs. This may include the promotion of EWMA products and services by electronic means.

Photo/Video

Please note that photos and video recordings will be taken during the conference for use on the EWMA website and social media channels. Recordings will take place in session rooms and exhibition areas, focusing on capturing the overall atmosphere of EWMA rather than individual attendees.

If you are identifiable in a photo or video and do not wish it to be published on the website or social media, please contact the EWMA Secretariat, and we will delete the image or recording.