Stand Information
EWMA-GNEAUPP 2025
Exhibitor General Regulations
IMPORTANT: The Exhibitor General Regulations provided by CCIB has to be signed by each exhibiting company by March 6, 2025. Please find the document here and in the CCIB webshop.
Building height
The ceiling height is 11,50 meters in one part of the exhibition hall and 5,70 meters in the other section. Please check the location of your stand here [insert link to floor plan].
In the part of the hall which has a ceiling height of 11,5 meter the maximum building height is 6 meters which includes the height of any raised platform floor.
In the part of the hall which has a ceiling height of 5,7 meter the maximum building height is 4 meters which includes the height of any raised platform floor.
All visible back walls above 2.5 meters must be either branded or painted white.
Structure over 4 meters requires special certification, please find the document with instructions here:
Space Only Stand
Rigging Regulations & Banner Approval
In the part of the hall which has a ceiling height of 11,5 meters sponsor banners must end no lower than 5 meters from the floor and with a top maximum height of 7 meter from the floor to the top of the banner.
In the part of the hall which has a ceiling height of 5,7 meters sponsor banners must end no lower than 4 meters from the floor and with a top maximum height of 5 meter from the floor to the top of the banner.
For all stands that want to include a rigged/suspended banner on their space only stand designs, please ensure your rigged banner has a 1m distance from your neighbour’s partition wall.
Rigged banners may be designed up to the gangway edge. If you have an island site stand, then all sides of your rigged banner may be designed up to the gangway edge, no element to exceed the footprint of your stand space.
To order please visit the CCIB webshop.
EWMA stand design approval
Exhibitors who have booked a space only stand must send stand design for approval.
Please send:
- 2D floor plan of the booth;
- 2D elevation floor plan of the booth;
- 3D renderings or sketches;
- Graphic design
- Technical documentation incl. all dimensions
to Charlotte Vedsted at: cv@ewma.org
Please note: In case a stand design has not been approved by EWMA before the conference, the exhibiting company will not be allowed access for build-up.
Deadline: 14 January 2025.
Stand build regulations
Consider the exhibition hall to be a construction site whilst it is in build-up and breakdown.
It is the exhibiting company responsibility for their space-only stand to supply, erect, and decorate free-standing single clad partitioning to all dividing walls when positioned next to an adjacent stand. This includes the erection of a back wall when next to a shell scheme stand. The minimum height of the partitioning must be 2.5 meters. Areas above 2.5 meters must be of double-sided cladding and decorated in plain colours only on the reverse.
All stand construction and displays must be made from fireproofed materials and installed to the satisfaction of the authorities.
Stand Dressing – Artificial flowers are highly flammable and give off toxic fumes. These must not be used for stand dressing.
During build-up/breakdown PPE (Personal Protective Equipment) must be worn. All staff to wear Hi-vis jackets, suitable work boots, hard hats when required.
Exhibits must be displayed in such a way as not to obstruct the view of the exhibition area of adjacent stands and all products and displays must be kept within the boundary of your stand.
Exhibition spaces have to be return to the venue empty of materials used to build the raised booths including flooring etc.
Electrical
Electricity must be ordered with CCIB.
Please see the CCIB General regulations provided by CCIB. The document is available in the CCIB webshop.
To order please visit the CCIB webshop.
Floor Covering
Raise floors, see CCIB General regulations.
Flooring may be ordered via CCIB webshop
Stand cleaning and recycling
Exhibitors who have ordered the shell scheme have daily cleaning and pre-opening cleaning included.
Pre-opening cleaning takes place during the night before the exhibition opening.
- It consists of removing the carpet’s protective plastic and the carpet vacuuming.
- The pre-opening cleaning is only for 1 day.
Daily cleaning
- It takes place each night during the event.
- It consists of vacuuming the carpet and emptying bins.
All other stands must order daily cleaning via the webshop CCIB webshop
Cleaning does not include the removal of materials used to build booths. Leftovers have to be removed by the stand builder company (crates, glasses, aluminum profiles, chip wooden boards, etc.)
For any further questions please write to stands@ccib.es.
Water connection
CCIB can only supply water to the stands that have a water tramp available on their booth the costs of any additional platform or material to hide this installation will be assumed by the exhibitor.
Book your service by going to the CCIB webshop.
Deadline: March 6, 2025.
Internet and IT solutions
The internet cable is exclusive to each request individually stands. It is exhibitor / stand builder responsibility to order these services with the CCIB.
Private Wi-Fi networks installations for the booth must be authorized by EWMA. The CCIB is not responsible for possible interferences that these networks can generate.
Find more information and place your order at the CCIB webshop.
Food & Beverages service
Food & Beverages service is an exclusive service of the CCIB. It is not allowed bring in any kind of food or beverages including coffee machines, all types of catering equipment, juicers, popcorn machines, and similar items from external suppliers.
The CCIB reserves the right to apply a surcharge for the bringing in any food and beverage products not supplied by the venue (authorization from the venue is required). Please see the General Regulation for Exhibitors provided by CCIB, this document is available in the CCIB webshop.
The exhibitor must consider the space available in the booth to store and display the requested deliveries ordered with the CCIB.
Find products and order forms via the via the CCIB webshop.
For special catering services and further information, please contact the Food & Beverages service of the CCIB via e-mail to Claudia Saez de Soto (csaez@ccib.es).
Contractor’s access
Stand constructors can access the exhibition areas during build up and dismantling hours.
Contractors’ wristbands will be handed out by security upon arrival. No contractors will have access during exhibition opening hours. For access during these times, you will need an exhibitor badge.
Please make sure contractors and your team wear safety boots and a hi-vis jacket during build-up Monday (March 24)and Tuesday (March 25), until 14:00. These are the minimum requirements for accessing the event spaces during build and breakdown.
IMPORTANT: The form, CCIB Stand-builder Access for EWMA-GNEAUPP 2025, here must filled in and returned to stands@ccib.es to give access to contractors and stand builder. Deadline: 6 March.
Deliveries
All deliveries must be sent via DSV. CCIB is not accepting any direct deliveries.
Healf and Safety
Please find the CCIB Health & Safety information here.
Stand-builder have to wear safety boots and a hi-vis jacket during build-up Monday and Tuesday, until 14:00.
CCIB H&S requires that by Tuesday (25 March) at 14:00 forklifts and big creates are not allowed in the exhibition area. This means that by 14:00 all exhibitors are allowed access in the exhibition hall.
These are the minimum requirements for accessing the event spaces during build and breakdown.
Please find further information regarding technical instruction – use of safety footwear here.
For any questions regarding CCIB Health & Safety policy, please contact Eloisa at eloisa@ccib.es.
CCIB Exhibitor Service Desk
The Exhibitor Services desk will be available in the exhibition area from setup until dismantling. During setup, the service staff may need to attend to issues at the booths, so the desk may not always be staffed. During the conference days CCIB can be contacted via telephone.
EWMA Industry Team
Charlotte
Vedsted
Sponsorship & Exhibition manager
cv@ewma.org
Oliver Toft
Christophersen
Sponsorship & Exhibition manager
otc@ewma.org
Vera
Paramonova
Sponsorship & Exhibition assistant
vp@ewma.org
