Exhibitors stand personnel registration
EWMA-GNEAUPP 2025
Exhibitor badges
The exhibitor badges are only for the personnel taking care of the exhibition stand.
Included in the exhibition space is 1 free exhibitor badge for every 4.5 sqm, i.e.:
Stand area, sq. m
| Total badges | Stand area, sq. m | Total badges | Stand area, sq. m | Total badges |
9 12-15 16-22 23-24 25-29 30-34 35-39 | 2 3 4 5 6 7 8 | 40-44 45-49 50-53 54-57 58-62 63-66 67-71 | 9 10 11 12 13 14 15 | 72-75 76-79 80-84 85-89 90-93 94-98 99-102 | 16 17 18 19 20 21 22 |
Registration terms and regulations
These terms and regulations are for you, as an exhibiting company, to ensure all registration formalities are met prior to the conference.
Stand personnel
- All stand personnel must always be registered and wear official badges.
- Due to security reasons, stand personnel must be registered prior to the conference.
- All badges are personal and cannot be shared.
- Exhibitors have a minimum of 2 exhibitor badges for stand personnel included in exhibition space rental.
- The maximum number of additional exhibitor badges is equal to the number of free exhibitors included in the booked exhibition space. Excess personnel must be registered as a participant.
Access to the exhibition area outside opening hours
- To access the exhibition outside opening hours, you need a yellow sticker on your exhibitor badge. The exhibiting company must provide a name list prior to the conference with the names of those that require access.
- Deadline: February 21, 2024
- The sticker must be added to your badge at the exhibitor service desk if we have received the name list. No sticker will be given to exhibitors not included in the list.
General Terms
- All invoices related to exhibitor registrations must be settled by March 19th, 2025.
- No badges can be printed onsite if payment is missing. In such cases they must be settled by credit card (Visa or Mastercard) or cash onsite.
- Name changes are ONLY possible when made no later than March 12th, 2025. A handling fee of €20 will be charged for all name changes. No name changes are possible on site.
- Due to security, all badges are personal and must be always worn and visible. The EWMA secretariat will confiscate any badges that are misused, and the personnel will have to purchase and pay for a new badge on site.
Please note: All registration fees will be charged in EUR incl. VAT. It is required by local authorities that we charge local VAT and invoices cannot be issued without VAT, reverse charge mechanism does not apply.
Free exhibitor access
- Please see the exact number on your stand in the table on the previous page.
- An exhibitor badge gives access to the exhibition area during:
- build-up
- exhibition hours and half an hour prior to/after the exhibition hour
- dismantling
- An exhibitor badge does not give access to the scientific sessions.
- Registration for further stand personal after deadline, will be charged at the additional cost.
Additional exhibitor registration
Price:
- Before February 3, 2025: €155 incl. VAT
- On or after February 3, 2025: €300 incl. VAT
Supplier badge - Deadline March 5, 2025
- Companies requiring badges for suppliers during the conference, i.e.: mascot, barista, model, hostess, technician (light/sound etc.)
- 2 supplier badges are incl. for free in A and B sponsorships
- Max. 2 badges per stand.
- The supplier badge is not personal and can be shared by different suppliers during the conference.
- Price: €50 incl. VAT.
- Request supplier badge by contacting registration@ewma.org.
Sponsor registration - Deadline March 5, 2025
- Participant registrations are included in corporate sponsor packages.
A-sponsors have 8 registrations incl.
B-sponsors have 2 registrations incl.
- A Participant registration gives access to the scientific sessions and the exhibition area during opening hours
Deadline for registration - March 5, 2025
- Registrations not made before the deadlines above will have to register on-site at the exhibition access only fee (€415 incl. VAT for 1 day) with payment onsite by cash or credit card.
- On-site registrations cannot be invoiced but must be paid for onsite by cash or credit card.
Registration guide
Registrations must be made through the online registration system.
It is a 6-step process, according to the guidelines for stand personnel and free participant registrations below.
To start the registration process, you need to create an account. The system will recognize your email if an account already exists in the system. You can reset your password if you have forgotten it.
IMPORTANT: Do not create accounts for other persons using your e-mail address. You can log in with your account and then register up to 5 participants within 1 order for the conference, using their own email address and details.
IMPORTANT: Do not use fake e-mail accounts as important information, QR code vouchers for name badges etc. will be sent to the e-mail address of each participant.
We recommend using Firefox or Google Chrome as the registration system works better in these browsers.
Once you are logged in to the registration click the module Individual Registration and follow the below guidelines.
Guide for Exhibitor Stand Personnel
This guide is for registration of staff on your stand only. Stand personnel wishing to attend the scientific sessions must register as participants or use sponsor registration if any.
- Choose to register yourself or others.
- Choose the participant type “m) Exhibitor stand personnel” and enter your exhibition company name.
- Add registration option (incl. or additional registrations). Proceed to finalize your registration.
- You will now be able to register further participants if needed or proceed to finalize your registration.
- When the payment step is completed, you will see a summary of your registration(s). Confirm your registration by clicking the “Finish registration” button.
- Confirmation of the registration process will create an automated email confirmation.
Please check your SPAM filter if you do not receive it in your regular inbox.
Guide for Sponsor registration (incl. in sponsor package)
This guide is for sponsor registrations with full access to scientific sessions included in a sponsor package.
- Choose to register yourself or others.
- Choose the participant type “n) Sponsor registration” and enter your sponsor company name.
- Add registration option and proceed to finalize your registration.
- You will now be able to register further participants if needed or proceed to finalize your registration.
- When the payment step is completed, you will see a summary of your registration(s). Confirm your registration by clicking the “Finish registration” button.
- Conformation of the registration process will create an automated email confirmation.
Please check your SPAM filter if you do not receive it in your regular inbox.
Deadline for all registrations: March 5, 2025
A surcharge of €50 incl. VAT will occur on all registrations after the deadline.
Please contact the EWMA registration team at registration@ewma.org if you have any questions.
EWMA Industry Team
Charlotte
Vedsted
Sponsor & Exhibitor manager
cv@ewma.org
Oliver Toft Christophersen
Sponsor & Exhibitor manager
otc@ewma.org
Vera
Paramonova
Sponsor & Exhibitor assistant
vp@ewma.org
