Exhibitors stand personnel registration

Exhibitor badges

The exhibitor badges are only for the personnel taking care of the exhibition stand. Included in the exhibition space is 1 free exhibitor badge for every 4.5 sqm, i.e.:

 

 

Registration terms and regulations

These terms and regulations are for you, as an exhibiting company, to ensure all registration formalities are met prior to the conference.

 

Stand personnel

  • All stand personnel must always be registered and wear official badges.
  • Due to security reasons, stand personnel must be registered prior to the conference. 
  • All badges are personal and cannot be shared.
  • Exhibitors have a min. of 2 exhibitor badges for stand personnel included in exhibition space rental.
  • The max. number of additional exhibitor badges is equal to the number of free exhibitors included in the booked exhibition space. Excess personnel must be registered as a participant.

 

Access to the exhibition area outside opening hours

  • To access the exhibition outside opening hours, you need a yellow sticker on your exhibitor badge. The exhibiting company must provide a name list prior to the conference with the names of those that require access.
  • The sticker can be added to your badge at the exhibitor service desk, if name list received. No sticker will be given to exhibitors not included in the list.

 

General Terms

  • All invoices related to exhibitor registrations must be settled by May 15. 
  • No badges can be printed onsite if payment is missing. In such cases they must be settled by credit card (Visa or Mastercard) or cash onsite.
  • Name changes are ONLY possible when made no later than May 9, 2022. A handling fee of EUR 25 will be charged for all name changes. No name changes are possible on site.
  • Due to security, all badges are personal and must be worn and visible at all time. The EWMA secretariat will confiscate any badges that are misused, and the personnel will have to purchase and pay for a new badge on site. 
  • EWMA 2022 is registered for VAT in France. Registration fees will be charged in local currency Euro (€) and include 20% VAT. Please make sure you enter a correct VAT number if your registration fee is to be covered by your institute or a company. If your invoice is to be paid by yourself as a private person you can enter N/A in the VAT field. 

 

 

Registration guide

Registration is through the online registration system and is a 7-step process. Find the guidelines for stand personnel and guest registrations below.

Please contact Mille Skovbjerg ms@ewma.org if you have any questions.

 

To start the registration process you need to create an account. The system will recognize your email if an account already exists in the system. You can reset your password if you have forgotten it.

 

 

 

 

We recommend using Firefox or Google Chrome as the registration system works better in these browsers.

 

Once you are logged in to the registration click the module Individual Registration and follow the below guidelines.

 

Guide for Exhibitor Stand Personnel

This guide is for registration of all staff on your stand only. Stand personnel wishing to attend the scientific sessions must register as participants.

 

  1. Choose to register yourself or others.
  2. Choose the participant type “Exhibitor stand staff (code required)” and use the code: EXH22PA followed by exhibitor company name
  3. Add registration option and proceed to finalize your registration
  4. Next step is for statistical purposes only – please enter the relevant information
  5. You will now be able to register further participants if needed or proceed to finalize your registration
  6. When payment step is completed, you will see a summary of your registration(s). Confirm your registration by clicking the “Finish registration” button.
  7. Conformation of the registration process will create an automated email confirmation.

Please check your SPAM filter if you do not receive it in your regular inbox.

 

Guide for Guest Participant (incl. in sponsor package)

This guide is for registration of the free participants with full access to scientific sessions included in a sponsor package.

 

  1. Choose to register yourself or others.
  2. Choose the participant type “Guest registration (code required)” and use the code: CSP22PA followed by sponsor company name.
  3. Add registration option and proceed to finalize your registration
  4. Next step is for statistical purposes only – please enter the relevant information
  5. You will now be able to register further participants if needed or proceed to finalize your registration
  6. When payment step is completed, you will see a summary of your registration(s). Confirm your registration by clicking the “Finish registration” button.
  7. Conformation of the registration process will create an automated email confirmation.

Please check your SPAM filter if you do not receive it in your regular inbox.

 

Group registration

Corporate sponsors with groups registrations with more than 10 can contact ms@ewma.org for group registration.