EWMA 2021 Paris: Terms and conditions

Name change

Name changes are not possible after 31 May 2021. Name changes should be advised in writing to registration@ewma.org


Cancellation policy

Cancellations must be sent in writing to registration@ewma.org
Refund of registration fees will be granted as follows:

  • Received on or before 10 May 2021: Processing fee of 20% per cancellation.
  • After 10 May 2021: No refund

Refunds by bank transfer or to a credit card will be processed after the conference. No refunds will be granted in case of no show.

If, for reasons beyond the control of the organizer, the conference is cancelled, the registration fee will be refunded after deduction of expenses incurred by the conference.

In case of a postponement or cancellation of the conference due to the COVID-19 situation, participants will be able to request a refund of their registration fee minus a 20% processing fee.


Change of Registration Policy

Change from virtual attendance to attendance in Paris or from attendance in Paris to virtual possible until 23 June 2021 (14 days prior to the conference):

  • If governmental authority restrictions prevents participation it is possible convert your registration to a virtual attendance with a refund of the price difference between virtual and physical Paris registration fee.
  • If no governmental authority restrictions prevents physical participation in Paris it is possible to convert your convert your registration to a virtual participation. No refunds will be given when transferring to virtual participation.


Collection of Conference Material - Physical Conference in Paris

2 weeks prior to the conference, if full payment has been received of the registration fee, you will receive a confirmation email and a QR code voucher (PDF document). The QR code enables you to print your name badge onsite and to collect your conference material. Check your SPAM filter if you do not receive it.

If your registration has been transferred from EMWA 2020 to 2021, you will receive a confirmation and QR Code when the secretariat has handled the transfer of your registration. If you have any questions regarding this, please don’t hesitate to contact the secretariat at registration@ewma.org

The EWMA Secretariat will collect and store all personal data through the online registration system, and data will be treated by EWMA only for organisational purposes, in particular for matters in relation to the registration, monitoring of credits for CME (Continued Medical Education), as well as information about EWMA. 

Each participant receives a name badge onsite carrying the family name and the first name of the participant as well as a barcode. Each participant shall consider that by accepting any scanning of the badge at any stand at the conference, the participant gives his/her authorisation to EWMA to transfer the data of the participant regarding his/her postal address and e-mail to the holder of the stand, including the authorization to use said data for marketing purposes. 



In case of reasons beyond the control by the conference organizers, EWMA has the right to immediately alter or cancel the Conference or any arrangements, timetables, plans or other items relating directly or indirectly to EWMA. The participants shall not be entitled to any compensation for damage that results from such alteration or cancellation. Furthermore, with the exception of any willful damage or gross negligence committed by EWMA, EWMA shall not at any time be liable for any direct or indirect damage suffered by the participants, including consequential and immaterial damage, caused by failure to comply with any provision of this statement.

The information that you provide to EWMA will be used to ensure we provide you with products and services that best meet your needs. This may include the promotion of EWMA products and services by electronic means. Your information will also be used to produce event materials, including badges.