EWMA 2020, 18-20 Nov

EWMA 2020: General Information

Conference venue
ExCeL London
One Western Gateway
Royal Victoria Dock
London E16 1XL

Contact Conference Secretariat

EWMA Secretariat
Nordre Fasanvej 113, 2.
2000 Frederiksberg
Tel: +45 7020 0305

All contact with the conference centre must go through the EWMA Secretariat.

Conference Secretariat

The EWMA Conference Secretariat is located in the exhibition hall. The e-mail and telephone will be answered from 08:00-20:00 during the conference. ewma@ewma.org +45 7020 0305


Conference Hours

Learn more here.


Free WiFi

At the venue we have free, fast WiFi which is suitable for browsing, social media, and email. When you arrive at the venue, you just need to sign in to '_ExCeL FREE Wi-Fi' using our standard log in, or via LinkedIn, Facebook, or Twitter. 


Mobile phones

All mobile phones must be on silent mode during the sessions.


Charging your mobile

There are charge boxes for phones located east and west of the venue near the entrances. The cost is £1.50 for 30 minutes and £2.00 for 50 minutes.



The cloakroom is situated on level 0 by N4/S4. The fee is £1 per item for coats and luggage - please be aware we cannot store cameras, laptop equipment or any other electronic devices.


Mandatory badge

In the conference area, all participants are required to wear their name badge easily visible to all.



At the venue ExCeL London, you can make use of plenty parking spaces. Parking up to 24 hours is 20£ in the Orange car park (under the main venue)

See parking map here


Disabled access

All public entrances allow for access by wheelchair via low gradient ramps and an automatic door. All venue floors are level, offering unobstructed access. Every area may be reached by lifts.



The conference language is English.
Plenary sessions, key sessions, some free paper sessions and all conference material will be in English. No simultaneous translation will be provided.


Lost & found

Please go to the security suite which is located by the West Entrance down the stairs just after Costa. If you are no longer at the venue, please give our help desk a call on: +44(0) 207 069 4500 or email info@excel.london


No Smoking Policy

ExCeL London operates a no smoking policy throughout the venue. Smoking is permitted outside the venue.

E-cigarettes and vaping are not permitted within the venue. These can be used outside the venue only.


Emergency & First Aid

You can approach any of the ExCeL team who can help with a medical emergency or go to level 0 on the boulevard and down the stairs by N4/S4.



The nearest pharmacy on Freemasons Road, which is located on the other side of Custom House DLR station.


Lunch & coffee 

Lunch and coffee can be purchased in the 3 cafés and restaurants located inside the exhibition hall.


Water stations

A reusable water bottle will be provided for you in your conference bag. Water stations for refilling your water bottle are located throughout the exhibition area (see overview map).



The nearest supermarket is a Tesco Express about 600m from the west entrance to the venue.






Photocopying and other business services

There is a shop on level 0 at the bottom of the stairs near N4/S4 which sells a range of stationery items and can also do photo copying and faxing. This shop has its own Bureau de Change.



There are two ATMs near the main west entrance of the venue by Costa and Panini Pronto, and another Note ATM in the centre of the boulevard between entrances S6 and N6. There are a Barclays and an ATM located on level 0 between N4 and S4.



£, British Pounds



Codan Consulting has been appointed the official hotel accomodation agent for EWMA 2020 and will handle all related arrangements. Please contact Codan Consulting directly: 
+420 251 019 376

Find more information about hotel accomodation here


Speakers Upload Centre

Please bring your presentation at least 2 hours before your presentation. See opening hours here>>


Electronic Posters

E-Posters are on display on touch screens situated in the Poster area. E-Posters should be uploaded online before the conference. E-Poster sessions are held at the screens placed in the Poster Area. Each e-Poster will be displayed for 3 minutes guided by a chair. Authors are kindly asked to be present and discuss their e-Poster with other participants. Please check programme for specific time and place.


Abstract Awards

Learn more about Best Abstracts of the Year, E-poster Prizes and EWMA First Time International Presenter Prize here>>


Transportation App
The Citymapper app simplifies public transport in London by providing up-to-the-minute information and multiple route options. Features include disruptions, offline maps, prices, taxi fares and even calorie burn counts!


EWMA knowledge Centre

Access the EWMA Knowledge Centre on ewma.org to gain free access to session webcasts, e-Posters and abstracts from this and previous EWMA Conferences.

Find more information about EWMA knowledge Centre here.



E-Posters are on display on touch screens in the e-Poster area. Each e-Poster will be displayed for 3 minutes guided by a chair. The author will present and discuss the e-Poster with other participants. Please check programme book for specific time and place of each e-Poster session. 


Best Abstract of the Year

The winner of the best abstract of the year, will be chosen by the EWMA Scientific Committee.

The committee will choose the abstract based on the abstract guidelines. 

This means that the abstract must include relevant and interesting research, and should clearly state its aim, methods, results, and conclusions. The value of the Best Abstract of the Year prize is EUR 100. 


E-Poster Prizes 

A panel of judges will award 3 e-Poster prizes with a value of 200 EURO each. The e-Poster prizes reward the considerable work that goes into preparing an e-Poster for presentation. An accepted e-Poster will automatically be considered for this award, provided that it has not previously been submitted elsewhere (all categories except Case Studies and Professional Communication).


EWMA First Time International Presenter Prize

This award is designed to encourage people who have not previously presented their work at an international conference. To be eligible for this prize you must have submitted your abstract to EWMA 2020 and be a "novice presenter". The value of the prize is 450 EURO.