Registration questions? Contact

Visa and invitation letter

Visas should be applied for well in advance of your intended departure date. Please note that while we wish to assist our participants by providing the visa invitation letter, we do not contact the Embassy or Consulate on behalf of participants and we are not in a position to influence Embassy / Consulate procedures or decisions.

Applicants should contact the nearest local Polish Embassy or Consulate to determine the appropriate timing and conditions of the visa application. For further information see

Participants can request an invitation letter from the EWMA Secretariat. The invitation letter will only be issued upon completion of registration and receipt of the full pre-payment of the registration fee. This invitation letter does not involve any commitment by the EWMA Secretariat to cover fees, accommodation, travel expenses or other costs associated with participation in the Conference.

If a participant’s application for visa is refused, the conference secretariat will refund the paid registration fees. Refunds will only be processed when the conference secretariat has received a copy of the refusal letter before 23 April 2018.