Conference Venue

EXPO Krakow
Galicyjska 9
31-586 Kraków, Poland

Find more information on:

EWMA Conference Secretariat

EWMA Secretariat
Nordre Fasanvej 113, 2.
2000 Frederiksberg
Tel.: +45 70200305

All contact with the Conference Centre must go through the EWMA Secretariat.

During the conference, the telephone and e-mail will be answered between 08:00 and 20:00 every day. The EWMA Secretariat is located in the registration area. Please see signs and overview map for exact location.

Conference Hours

Tuesday, May 8
15:00-18:00 Registration opens:
You can collect your badge and bag
in the Registration Area

Wednesday, May 9

07:30-18:00 Registration
09:30-10:00 Opening Ceremony
10:00-18:00 Plenary & Scientific Sessions
09:15-17:00 Commercial Exhibition


Thursday, May 10
07:30-18:30 Registration
08:30-18:30 Scientific Sessions
09:00-17:30 Commercial Exhibition
20:00-24:00 Conference Dinner

Friday, May 11
08:00-15:30 Registration
08:30-15:30 Scientific Sessions
09:15-15:45 Commercial Exhibition
15:35-16:00 Closing Ceremony

EXPO Krakow


EXPO Krakow
Galicyjska 9
31-586 Kraków

  • 7 km from City centre
  • 7 km from Main Railway st.
  • 20 km from Balice Airport

From Airport to City Centre
Three municipal bus lines (208, 252 and 902 - a night line) run from Kraków Airport to city centre.
Train operated by Koleje Małopolskie will take you to the Main Railway Station in Kraków and to Wieliczka.
Alternatively, you can use the services of Kraków Airport Taxi. Click here to get more information

Bus service to the conference venue will be available in the morning and afternoon from central drop-off/pick-up points.

Internet and WiFi:
WiFi name: EWMA 2018 Free Wi-Fi
Password: POLYMEM4U

Mobile Phones

All mobile phones must be on silent mode during the sessions.

Conference App
The EWMA 2018 App is an interactive digital guide, designed specifically for the conference. The App is available for download in App Store or through Google Play.

Disabled Access
EXPO Kraków is accessible for people using a wheelchair. All session rooms and exhibition areas are located at ground floor. Parking facilities for disabled are available by the main entrance area. Lift to the restaurant on 1st floor is available in main entrance.

The conference language is English.
For Polish participants the conference will feature a 2-day Polish programme as well as several key sessions, streams and workshops simultaneously translated from English to Polish.

All participants and exhibitors should wear the name badge in the conference area at all times. The badge must be visible.
An ATM can be found at the entrance of the EXPO Kraków building.

General Certificates of Attendance

You are able to print your general certificate after 14:00h on your last day of attendance.

The cloakroom is located by the entrance right opposite the Praga Seminar Room. The cloakroom is free of charge to use.

CME CREDITS (European Continued Medical Educational Credits)
An application has been made to the EACCME for CME accreditation of EWMA 2018. For further information on the EACCME, please visit

You are able to print out your CME certificate and certificate of attendance after 14:00h on your last day of attendance.

PLN, Polish zloty


The registration fee includes final programme book, conference bag, abstracts (available on conference app) admission to the full conference programme including all special sessions.

Emergency & First Aid

The first aid point is situated at the entrance to the Wisła Hall.

Lunch and Coffee 

Lunch and coffee can be purchased in the cafés and restaurants located throughout the venue.

Speaker Information (Oral presentations)
Please bring your presentation to the Speakers Upload Center at least 2 hours before your presentation. Please see overview map for exact location.

Opening hours of the Speakers Upload Center are:
Tuesday 8 May 15:00-18:00
Wednesday 9 May 08:00-17:30
Thursday 10 May 07:30-17:30
Friday 11 May 07:30-14:15

A technician will assist you in transferring the presentation to a central conference server. When the transfer is complete, the technician performs a quick run of the presentation in order for you to check whether it runs correctly and that all parts of the presentation are copied.
We do not allow the use of personal laptops for presentations. Please bring your presentation on CD, DVD or memory stick. Unless otherwise agreed, all presentations will be deleted in order to secure that no copyright issues will arise at the end of the conference.

EWMA Knowledge Centre

Just log-on to and access the EWMA Knowledge Center to gain free access to webcasts of selected key sessions, all e-Posters and all abstracts from this and previous EWMA Conferences.

Lost and Found
Found items should be turned in at the reception. If you lose something, please report to the reception desk.

No Smoking Policy
Smoking is prohibited in all the exhibition halls and at EXPO Kraków . There are outdoor smoking areas available.

Electronic Posters (e-Posters)
E-Posters are on display during all conference days on touch screens situated in the e-Poster exhibition area.
E-Posters should be uploaded online before the conference.

E-Poster sessions are held at the screens placed in the e-Poster area in the exhibition.
Each e-Poster will be displayed for 3 minutes (guided by a chair), where you are kindly asked to be present and discuss your e-Poster with other participants. Please check programme book for specific time and place of each e-Poster session.

Presenter Awards
EWMA First Time International Presenter Prize: This award is designed to encourage people who have not previously presented their work at an international conference. To be eligible for this prize you must have submitted your abstract to EWMA and you must be a “novice presenter”. That is, you should not have presented previously at an international conference. The value of the prize is 450 EURO.

E-Poster Prizes
The e-Poster Awards are designed to reward the considerable work that goes into preparing an e-Poster for presentation at the conference. To be eligible for consideration you must have a paper accepted for e-Poster presentation at the EWMA 2018 Conference.

E-posters that have been submitted/presented elsewhere are not eligible for an e-Poster prize. A panel of judges will attend the e-Poster sessions, and authors are strongly encouraged to be present at these sessions in order to answer questions concerning their work. The panel will award 3-5 e-Poster prizes. The value of each e-Poster prize is 200 EURO. Your accepted e-Poster will automatically be considered for this award, provided that it has not previously been submitted elsewhere (all categories except Case Studies and Professional Communication).